Privacy Policy: Bo’ness Children’s Fair Festival

Last Updated: 7/6/26

At the Bo’ness Children’s Fair Festival (“The Fair”), we are committed to protecting and respecting the privacy of our community. This policy explains how we collect, use, and protect the personal data of our visitors, volunteers, and participants.

1. Who We Are

The Bo’ness Children’s Fair Festival is a Registered Charity in Scotland SC031990 based in Bo’ness, Scotland. For the purpose of data protection law, we are the Data Controller.

2. Information We Collect

We may collect and process the following data about you:

  • Contact Information: Name, email address, and phone number (e.g., when you use our contact form or sign up for updates).

  • Financial Data: If you donate or purchase merchandise, we process payment details (usually via a secure third-party processor).

  • Technical Data: Your IP address and browsing behaviour on our website (via cookies).

3. How We Use Your Data

We use your information to:

  • Send you news and updates about the Fair (see “Marketing” below).

  • Process donations and maintain our accounts.

4. Lawful Basis for Processing

Under the UK GDPR, we rely on the following legal bases:

  1. Legitimate Interests: To run the festival effectively and communicate with our community.

  2. Consent: Where you have specifically opted-in to receive certain communications.

  3. Legal Obligation: To comply with safeguarding laws and financial reporting.

  4. Contract: To fulfil a service you have requested (e.g. a merchandise order).

5. Marketing and the “Soft Opt-In”

Following the 2026 legislative updates, if you have previously supported the Fair (e.g., by donating or volunteering), we may contact you with fundraising or festival updates under the “Charitable Soft Opt-In.”

  • You will always be given a clear opportunity to opt-out at the point of collection and in every email we send.

  • We do not sell or rent your data to third-party marketers.

6. Data Retention & Security

We keep your data only for as long as necessary to fulfil the purposes we collected it for (e.g., one year or as required for Gift Aid records). We use secure servers and limit access to authorised committee members and volunteers only.

7. Your Rights

You have the following rights under UK law:

  • Object/Restrict: Object to our processing or ask us to stop using your data for marketing.

  • Complaint: You have the right to complain to the Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data.

9. Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.